Administrative Clerk

Position Title: Administrative Clerk

Location: Baytown, TX


As an administrator, you will be responsible for helping the smooth running of the business by ensuring filing and documentation is kept up to date. Duties include day-to-day duties of a production administrator usually involve a lot of administrative tasks.

The job role of an administrator involves the following duties:  


  • Dealing with queries on the phone and by email
  • Taking minutes at meetings
  • Manage data in spreadsheets and reports
  • Ordering office supplies
  • Maintain internal databases
  • Submit expense reports
  • Keep records and reports up to date (physical and digital)
  • Distribute incoming and outgoing mail
  • Prepare regular reports
  • Organize, store and print/photocopy documents as needed
  • Cover reception when needed; answering phone and greeting visitors
  • Handle queries from supervisors and management
  • Print work order and Job cards
  • Check and approve employee hours on daily basis.
  • Support supervisors on other task.
  • Manage data in spreadsheets and reports
  • Help maintain the budget plan
  • Other duties as a signed.


  • High School/GED equivalent required.
  • 1+ years of work experience in a speed manufacturing environment required.
  • 1+ years of work experience in a Production Administrator
  • Experience as an Administrator, Administrative Assistant or relevant role

Required/ Preferred Education, Experience & Certification:

  • Strong employee relations, interpersonal and verbal/written communication skills
  • Must be able to read, write and speak English fluently
  • Demonstrated computer proficiency skills: Word, Excel and Microsoft Office
  • Experience in Manufacturing ERP system preferred.
  • Demonstrated ability to function successfully in a fast-paced, changing work environment.
  • Familiarity with office equipment, including printers and fax machines
  • Knowledge of office policies and procedures
  • Experience with office management tools (MS Office software, in particular)
  • Excellent organizational and time-management skills
  • Strong written and oral communication skills
  • Problem-solving attitude with an eye for detail


  • Excellent written and verbal communication skills
  • Teamwork skills
  • Attention to detail 
  • Ability to stand for long periods of time
  • Proficiency in spreadsheet software, inventory, and proficient in Microsoft suite (Excel, Word, Outlook, etc.)


  • Stand for long periods of time.
  • Must be able to lift to 50 lbs.
  • Must have full mobility in bending and squatting.
  • Must be able to stand or walk on feet for long periods of time.
  • Must be able to climb a ladder or harness system up to 4 feet high.


  • Manufacturing floor, confined space, and exposure to dust and fumes related to the industry well within safety standards. Exposed to changing and inclement weather conditions. 


  • Report safety hazards.
  • Immediately report incidents involving illness, injury or property damage.
  • Wear appropriate PPE as instructed.
  • Comply with all safety policies, procedures and rules.
  • Refuse any unsafe tasks or operation.
  • Participation in safety meetings and training.
  • Keep constant awareness of their personal safety and that of coworkers.
  • Awareness of occupational hazards.
  • Hazardous material knowledge.
  • Comfortable in confined space 15 inch inside diameter to size of tank entry.
  • Participation in safety meetings and training.
  • Be aware of personal safety as well as that of team members to promote a safe work environment.


This is a full-time position. Basic work schedule is Monday through Friday 8:00 a.m. to 5:00 p.m. Employee must adapt to schedule changes as required due to business needs. This position could require weekends, nightshift, rotating schedules, holidays, and on-call.


No regular travel is expected for this position.

Work Authorization

Eligibility to work in the U.S. with the appropriate work authorization documentation.


Taylor-Wharton America is an EEO/AA Employer M/F/D/V.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to the dynamic nature of the business.